THW Software
thought through properly

Registration for training sessions & duties
Digital participant lists at a click
Organization of youth camps & events
Billing & e-invoicing for the association

5.0-Star Rating

Voluntary relief workers of the German Federal Agency for Technical Relief during training and duty organization at the local section

⚡+150 new bookings

🔥

For your local section

Administration that relieves your workload

Volunteering needs time for what matters, not for paperwork. Butlerapp is not just for businesses, but takes the organizational burden off your THW local section. Whether it is a weekly duty evening, specialized technical training, or youth group tent camps – manage participants, spots, and even payments completely digitally.

Organize duties & training sessions digitally

End the list chaos. Helpers register online for duties and exercises. Create planning security and save instructors time. Instantly see available spots for specialized training.

Digital duty scheduling and organization of specialized training courses in civil protection for efficient helper management and operational readiness

Organization of youth camps and club excursions in voluntary work with online registration and digital billing for support associations

Manage youth groups & events

Organize tent camps and trips efficiently. Parents register children online and pay fees. E-invoicing secures association finances for the future. GDPR-compliant collection of all necessary information makes planning easy.

Your Benefits

More time for
volunteering

Digital duty planning and helper management in the Federal Agency for Technical Relief for efficient organization of training and youth duty

Automated participant listsAccessible anytime for squad leaders or billing.

Emails & info at a clickSend packing lists or schedule changes automatically to everyone.

E-invoicing & financesPerfect for the support association: automated receipts & payments.

GDPR-compliant & secureSecure data management for your entire helper team.

Explore features

Test all features for your local section

Registration Form

Grants & Promotions

Duty & Participant Management

Helper Management

Invoicing & Accounting

Automation

Payment Methods

Administration

Book a demo

Features

Features
that make duty easier

Butlerapp features work behind the scenes so you can
focus on what matters most: missions & training.

Group registration – register entire squads

Registration Form

Your helpers will love it: 24/7 registration for exercises.

Group registration – register entire squads

Simple duty registration in THW look

Online payment for camp fees & meals

Automatic registration confirmation via email

Grants & Promotions

Events that your youth love, accounts that balance.

Recruit new helpers with promo codes

Book additional options like equipment

Partner links for joint exercises

Participation vouchers digitized & automated

Participant lists & certificates at the touch of a button

Training Management

Put your duty scheduling on autopilot.

Participant lists & certificates at the touch of a button

Duty cancellations & swaps made easy

Write info for the platoon once & reuse anytime

Hundreds of automation options

Super search that finds every participant

Helper Management

Your comrades perfectly informed, your staff organized.

Super search that finds every participant

All helper information at a glance

Emails & SMS for alerting or announcements

Export & import for the annual report

Book existing helpers in no time

Invoicing & Accounting

It works: save time and make the treasurer happy.

Automated receipts for courses

Export & interface for the association

Invoice corrections in no time

Automated bank account reconciliation

Payment requests with a single click

Butlerapp makes
paying child's play

With Butlerapp and over 20 payment methods, your customers can pay however is most convenient for them.

Over
20 payment methods
for your customers

Butlerapp supports credit card, PayPal, Klarna, Paysafecard, Giropay, Sofort, invoice payment, direct debit, debit card, and cash payment. Automatic bank reconciliation ensures that no transfer is ever lost.

Testimonials

Our customers
speak for us

What our customers say speaks to what Butlerapp can do for you too.

5.0-Star Rating

Certified & Encrypted

Data security
is our top priority

Certifications and security standards of Butlerapp

ISO 27001 CertifiedThe Butlerapp data center is ISO 27001 certified for particularly sensitive data.

SSL EncryptedButlerapp is end-to-end SSL encrypted for especially high data privacy.

GDPR-CompliantButlerapp complies with the European GDPR (General Data Protection Regulation).

GoBD-CompliantButlerapp’s accounting complies with the GoBD (Principles for the proper management and storage of books, records, and documents in electronic form).

Made for Germany

The Butlerapp all-in-one solution was developed based on experience from over 500 customers across Germany, Austria, and Switzerland. This ensures you comply with all local regulations and laws, allowing you to sit back and relax.

A price for you

Optimally tailored to your business

Small

Only have a few participants so far? Then this is the right fit for you!

49€ per month

Full range of features
Invoices up to 50.000€ per year
Monthly base fee + 3 % booking fee

Medium

Popular

Already have many participants? Then this model is ideal for you.

89€ per month

Full range of features
Invoices up to 500.000€ per year
Monthly base fee + 2 % booking fee

Large

Have a very large number of participants? We will find a price that suits you!

499€ per month

Full range of features
Customized offer tailored to your needs
VIP customer status

All features in comparison

Full range of features for everyone

Small

Medium

Large

Online booking on your websiteRegistration via your website fast, easy, and around the clock

Design in your corporate designBooking form and schedule tables in your company's corporate design, white-label solution

All popular payment methodsPayPal, credit card, Sofort transfer, Apple Pay, Giropay, bank transfer, etc.

Automated notifications via email or SMSAutomated sending of registration confirmations, invoices, appointment reminders, feedback messages, and newsletters*

Creation of certificates, participant lists, and morePersonalized certificates of attendance, vouchers, name badges, or participant lists in PDF format with one click

Management of multiple course typesSingle sessions and appointment series, individual and group courses, combined courses, appointments, etc.

Extensive setting options per courseParticipant limits, registration deadlines, add-on items, flexibly configurable participant data queries, and much more

Automatic updates of course informationReal-time updates of course information such as prices, dates, or available spots on your website

Customizable course overviewArchive for completed courses, flexibly configurable views, filters, and sorting by various criteria

Up-to-date customer databaseCustomer data, booking, message, and invoice history all in one place and always up to date

Invoicing with bank account reconciliationAutomated payment reconciliation, easy creation of correction and cancellation invoices

Management of discounts and upsellingDiscount codes, early bird discounts, flexible pricing based on participant numbers, upselling with add-on offers

Unlimited number of usersSeparate access and individual access rights for each user

Affiliate links and campaign trackingAffiliate links for your marketing campaigns and relevant statistics

Import and export of your data Export and import of your customer and registration data at the touch of a button

Personal support via live chat, email, or phoneExpert consultation throughout the entire contract term

Custom adaptation to your company's workflowsCustom adaptation to your company's workflows

* If you would like to use SMS appointment reminders, we will be happy to activate the feature for you. The price is only 0.09€ per SMS.

Explore features

Test all features for your local section

Registration Form

Grants & Promotions

Duty & Participant Management

Helper Management

Invoicing & Accounting

Automation

Payment Methods

Administration

Book a demo

VIP Customer Service

Personal & Competent

Your account manager knows your processes and those
of hundreds of service providers and helps you automate your business from A to Z.

Straightforward setup & no technical prior knowledge required
Personal contact person who knows you & your business
Free support via chat, phone, or email

Features

Features
that make duty easier

Butlerapp features work behind the scenes so you can
focus on what matters most: missions & training.

Registration Form

Your helpers will love it: 24/7 registration for exercises.

Group registration – register entire squads

Simple duty registration in THW look

Online payment for camp fees & meals

Automatic registration confirmation via email

Grants & Promotions

Events that your youth love, accounts that balance.

Recruit new helpers with promo codes

Book additional options like equipment

Partner links for joint exercises

Participation vouchers digitized & automated

Training Management

Put your duty scheduling on autopilot.

Participant lists & certificates at the touch of a button

Duty cancellations & swaps made easy

Write info for the platoon once & reuse anytime

Hundreds of automation options

Helper Management

Your comrades perfectly informed, your staff organized.

Super search that finds every participant

All helper information at a glance

Emails & SMS for alerting or announcements

Export & import for the annual report

Book existing helpers in no time

Invoicing & Accounting

It works: save time and make the treasurer happy.

Automated receipts for courses

Export & interface for the association

Invoice corrections in no time

Automated bank account reconciliation

Payment requests with a single click

Butlerapp makes
paying child's play

With Butlerapp and over 20 payment methods, your customers can pay however is most convenient for them.

Over
20 payment methods
for your customers

FAQ

Do you still have questions?

Feel free to look through our FAQ. If you cannot find your answer there, send us a message at service@butlerapp.de or call us at +49 30 311 99425.Contact us

What can I do with the demo version?

In the demo version, you can try out all the features of Butlerapp – from registration to payment. The demo version is free for 30 days. If you subsequently decide to choose Butlerapp, you can seamlessly continue working with it directly.

Tobias

Founder and Managing DirectorKontaktieren

Is Butlerapp compatible with my website?

Yes, Butlerapp is compatible with WordPress, Joomla, Jimdo, Wix, Typo3, and virtually all CMS systems. In addition, Butlerapp adapts to your website design, and your customers will not notice that they are booking via Butlerapp.

Irina

Head of Initial ConsultationKontaktieren

Does Butlerapp work for free events?

Yes, Butlerapp also supports free events. We would be happy to prepare an offer for you.

Michael

Head of Customer SupportKontaktieren

Do I need prior technical knowledge?

No, Butlerapp is very easy to use, and our support team is happy to help you with any questions regarding integrating the software into your website.

Diana

Senior Customer Support RepresentativeKontaktieren

Which payment methods does Butlerapp support?

Butlerapp supports over 20 payment options. These include credit card, PayPal, Klarna, Paysafecard, Giropay, Sofort, invoice payment, direct debit, debit card, and cash payment.

Katja

AccountantKontaktieren

Are there any additional costs?

There is a one-time setup fee at the beginning. With Butlerapp, you can notify your customers not only by email, but also via SMS. Should you wish to use this feature, a fee of only a few cents per SMS applies. Otherwise, there are no additional costs.

Katharina

Customer Support RepresentativeKontaktieren

How customizable is Butlerapp?

Our goal is to provide software tailored to your needs. For example, the booking form adapts to your website design, additional input fields can be added, and the text within it can be customized. Invoicing can be configured so that Butlerapp bills precisely according to your payment terms. All documents that you use in your business operations can be uploaded and then pre-filled with data stored in the system.

Korbinian

Online MarketingKontaktieren

How does Butlerapp integrate with my accounting?

Butlerapp can automatically transfer invoices to DATEV Online. Furthermore, invoices can be downloaded on a monthly basis with a single click.

Irina

Executive AssistantKontaktieren

More than200+Customers

Customer-oriented

Contact

Questions about
Butlerapp?

Do you still have questions? Feel free to write to us using the contact form or by email at service@butlerapp.de. You can also reach us by phone at +49 30 31 19 94 25.

28Happy employees

500+Satisfied customers

98%Recommend Butlerapp

Does trying it out beat theory for you?

See for yourself with our course, seminar, and booking system with your own eyes.

5.0-Star Rating

THW Softwarethought through properly

For your local section

Administration that relieves your workload

Organize duties & training sessions digitally

Manage youth groups & events

Your Benefits

More time forvolunteering

Explore features

Registration Form

Group Registration

Online & Installment Payments

Design in THW Look

Automatic Registration Info

Flexible Registration Form

Liability Waivers

WordPress Integration

Typo3 Integration

Joomla Integration

Duty Schedule Overview

Inquiry (e.g. Rank/Size)

Installment Payments

Local Section Website Integration

Website Builder

Wix Integration

Grants & Promotions

Grants & Discounts

Additional Options

Partner Links

Voucher Sales

Duty & Participant Management

Participant Lists at a Click

Deregister & Swap

Templates for Group Emails

Send certificates and vouchers automatically

Helper Management

Helper Super Search

Digital Helper File

Alerting / Info SMS

Data Export & Import

Quickly Book Existing Helpers

Invoicing & Accounting

Automated Receipts

Receipt Export

Receipt Correction

Auto Cash Reconciliation

1-Click Reminder

Receipt Cancellation

Payment Receipt Info

Auto Reminders

GoBD Compliant

Interface to DATEV

Interface to Lexoffice

Reverse Charge

E-Invoicing Compatible

Automation

Duty Reminder

Payment Request

Payment Reminders

Info Before Duty Starts

Follow-Up / Info

Comradeship Greetings

Training Certificate

Voucher Delivery

Account Reconciliation

Waiting List

Payment Methods

SEPA Direct Debit

Visa

MasterCard

Advance Payment Bank Transfer

PayPal

Apple Pay

Twint

EPS Bank Transfer

Google Pay

Klarna

GiroPay

PaySafe

Administration

Ranks & Permissions

THW Software
thought through properly

More time for
volunteering

Features
that make duty easier

Butlerapp makes
paying child's play

Over
20 payment methods
for your customers

Our customers
speak for us

Data security
is our top priority