Seminar management
done right

24/7 seminar booking & secure online payment
Participant lists & waiting lists fully automated
Participant management & CRM in no time
Digital accounting & e-invoicing compatible

5.0-Star Rating

Modern software interface for seminar management with digital booking calendar and participant lists

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Your Seminar Management on Autopilot

Do you organize seminars, workshops, or training courses? Butlerapp takes all the administrative effort off your hands. Instead of endless email threads and manual list maintenance, you handle registrations, payments, and participant communication fully automatically. This finally frees up your time for what matters most: the quality of your seminars and your participants.

Professional Online Registration Instead of Email Chaos

Fill your seminars automatically while you sleep. With Butlerapp, you integrate a professional booking form in your corporate design directly into your website. Whether continuing education or workshops: the process is self-explanatory and runs 24/7. The system shows available spots, manages waiting lists, and enables group bookings. Offer a modern booking experience and maximize your capacity utilization—without any manual typing.

Online booking form for seminars and workshops integrated on a website for automated participant registration

Digital management of participant lists and automated invoice delivery for seminars and training courses

Management Made Easy: From Invoice to Certificate

Butlerapp takes care of your administrative tasks in the background. After registration, the system automatically generates legally compliant invoices (e-invoicing compatible). Incoming payments are matched immediately, and reminders are sent when needed. Create participant lists, send confirmations and certificates at the click of a button. All data is securely stored centrally – for complete visibility without Excel spreadsheets.

Your Benefits

Benefit
immediately

Professional seminar management with online registration and automated invoicing for workshops and training courses

Simple Seminar BookingSecure online registration for courses, workshops, and individual appointments, integrated directly on your website.

Smart ManagementParticipant data, waiting lists, and communication centralized in one place – no more paper chaos.

Finances Under ControlAutomated invoicing, e-invoicing compatible, and interface to your tax advisor.

Generate More RevenueUse vouchers, early bird discounts, and upselling options to fill your seminars faster.

Seminar software test

Test seminar management by Butlerapp

Seminar Registration

Promotions & Discounts

Seminar Organization

Participant Database

Seminar Invoicing

Automated Workflows

Payment Methods

Administration & Permissions

Book a demo

Seminar Features

Seminar Features
that work for you

Butlerapp features work behind the scenes so you can
focus on what matters most: your seminars.

Shopping cart - customers book multiple seminars

Seminar Registration

Your participants love it: 24/7 seminar booking & secure payment.

Shopping cart - customers book multiple seminars

Simple seminar registration in your design

Online & installment payments for training courses

Automatic registration confirmation

Discounts & Promotions

Early bird discounts that participants love, revenue that hits the mark.

Win new participants with promo codes

Easy upselling of additional materials

Affiliate links for seminar partner programs

Voucher sales for workshops automated

Participant lists & badges at the push of a button

Seminar Organization

Let your seminar management run on autopilot.

Participant lists & badges at the push of a button

Canceling & rebooking dates made easy

Automate message templates to participants

Hundreds of automation possibilities

Super search that finds every participant

Participant CRM

Participants perfectly informed, your master data perfectly organized.

Super search that finds every participant

All customer database info at a glance

Email & SMS reminders at the click of a button

Export & import of participant data

Book corporate clients in no time

Seminar Invoicing

It works: save time and bill in compliance with GoBD.

Automated invoicing for seminars

Invoice export & e-invoicing compatible

Invoice corrections in no time

Automated bank reconciliation

Payment reminders for attendance fees

Butlerapp makes
paying child's play

With Butlerapp and over 20 payment methods, your customers can pay however is most convenient for them.

Over
20 payment methods
for your customers

Butlerapp supports credit card, PayPal, Klarna, Paysafecard, Giropay, Sofort, invoice payment, direct debit, debit card, and cash payment. Automatic bank reconciliation ensures that no transfer is ever lost.

Testimonials

Our customers
speak for us

What our customers say speaks to what Butlerapp can do for you too.

5.0-Star Rating

Certified & Encrypted

Data security
is our top priority

Certifications and security standards of Butlerapp

ISO 27001 CertifiedThe Butlerapp data center is ISO 27001 certified for particularly sensitive data.

SSL EncryptedButlerapp is end-to-end SSL encrypted for especially high data privacy.

GDPR-CompliantButlerapp complies with the European GDPR (General Data Protection Regulation).

GoBD-CompliantButlerapp’s accounting complies with the GoBD (Principles for the proper management and storage of books, records, and documents in electronic form).

Made for Germany

The Butlerapp all-in-one solution was developed based on experience from over 500 customers across Germany, Austria, and Switzerland. This ensures you comply with all local regulations and laws, allowing you to sit back and relax.

A price for you

Optimally tailored to your business

Small

Only have a few participants so far? Then this is the right fit for you!

49€ per month

Full range of features
Invoices up to 50.000€ per year
Monthly base fee + 3 % booking fee

Medium

Popular

Already have many participants? Then this model is ideal for you.

89€ per month

Full range of features
Invoices up to 500.000€ per year
Monthly base fee + 2 % booking fee

Large

Have a very large number of participants? We will find a price that suits you!

499€ per month

Full range of features
Customized offer tailored to your needs
VIP customer status

All features in comparison

Full range of features for everyone

Small

Medium

Large

Online booking on your websiteRegistration via your website fast, easy, and around the clock

Design in your corporate designBooking form and schedule tables in your company's corporate design, white-label solution

All popular payment methodsPayPal, credit card, Sofort transfer, Apple Pay, Giropay, bank transfer, etc.

Automated notifications via email or SMSAutomated sending of registration confirmations, invoices, appointment reminders, feedback messages, and newsletters*

Creation of certificates, participant lists, and morePersonalized certificates of attendance, vouchers, name badges, or participant lists in PDF format with one click

Management of multiple course typesSingle sessions and appointment series, individual and group courses, combined courses, appointments, etc.

Extensive setting options per courseParticipant limits, registration deadlines, add-on items, flexibly configurable participant data queries, and much more

Automatic updates of course informationReal-time updates of course information such as prices, dates, or available spots on your website

Customizable course overviewArchive for completed courses, flexibly configurable views, filters, and sorting by various criteria

Up-to-date customer databaseCustomer data, booking, message, and invoice history all in one place and always up to date

Invoicing with bank account reconciliationAutomated payment reconciliation, easy creation of correction and cancellation invoices

Management of discounts and upsellingDiscount codes, early bird discounts, flexible pricing based on participant numbers, upselling with add-on offers

Unlimited number of usersSeparate access and individual access rights for each user

Affiliate links and campaign trackingAffiliate links for your marketing campaigns and relevant statistics

Import and export of your data Export and import of your customer and registration data at the touch of a button

Personal support via live chat, email, or phoneExpert consultation throughout the entire contract term

Custom adaptation to your company's workflowsCustom adaptation to your company's workflows

* If you would like to use SMS appointment reminders, we will be happy to activate the feature for you. The price is only 0.09€ per SMS.

Seminar software test

Test seminar management by Butlerapp

Seminar Registration

Promotions & Discounts

Seminar Organization

Participant Database

Seminar Invoicing

Automated Workflows

Payment Methods

Administration & Permissions

Book a demo

VIP Customer Service

Personal & Competent

Your account manager knows your processes and those
of hundreds of service providers and helps you automate your business from A to Z.

Straightforward setup & no technical prior knowledge required
Personal contact person who knows you & your business
Free support via chat, phone, or email

Seminar Features

Seminar Features
that work for you

Butlerapp features work behind the scenes so you can
focus on what matters most: your seminars.

Seminar Registration

Your participants love it: 24/7 seminar booking & secure payment.

Shopping cart - customers book multiple seminars

Simple seminar registration in your design

Online & installment payments for training courses

Automatic registration confirmation

Discounts & Promotions

Early bird discounts that participants love, revenue that hits the mark.

Win new participants with promo codes

Easy upselling of additional materials

Affiliate links for seminar partner programs

Voucher sales for workshops automated

Seminar Organization

Let your seminar management run on autopilot.

Participant lists & badges at the push of a button

Canceling & rebooking dates made easy

Automate message templates to participants

Hundreds of automation possibilities

Participant CRM

Participants perfectly informed, your master data perfectly organized.

Super search that finds every participant

All customer database info at a glance

Email & SMS reminders at the click of a button

Export & import of participant data

Book corporate clients in no time

Seminar Invoicing

It works: save time and bill in compliance with GoBD.

Automated invoicing for seminars

Invoice export & e-invoicing compatible

Invoice corrections in no time

Automated bank reconciliation

Payment reminders for attendance fees

Butlerapp makes
paying child's play

With Butlerapp and over 20 payment methods, your customers can pay however is most convenient for them.

Over
20 payment methods
for your customers

FAQ

Do you still have questions?

Feel free to look through our FAQ. If you cannot find your answer there, send us a message at service@butlerapp.de or call us at +49 30 311 99425.Contact us

What can I do with the demo version?

In the demo version, you can try out all the features of Butlerapp – from registration to payment. The demo version is free for 30 days. If you subsequently decide to choose Butlerapp, you can seamlessly continue working with it directly.

Tobias

Founder and Managing DirectorKontaktieren

Is Butlerapp compatible with my website?

Yes, Butlerapp is compatible with WordPress, Joomla, Jimdo, Wix, Typo3, and virtually all CMS systems. In addition, Butlerapp adapts to your website design, and your customers will not notice that they are booking via Butlerapp.

Irina

Head of Initial ConsultationKontaktieren

Does Butlerapp work for free events?

Yes, Butlerapp also supports free events. We would be happy to prepare an offer for you.

Michael

Head of Customer SupportKontaktieren

Do I need prior technical knowledge?

No, Butlerapp is very easy to use, and our support team is happy to help you with any questions regarding integrating the software into your website.

Diana

Senior Customer Support RepresentativeKontaktieren

Which payment methods does Butlerapp support?

Butlerapp supports over 20 payment options. These include credit card, PayPal, Klarna, Paysafecard, Giropay, Sofort, invoice payment, direct debit, debit card, and cash payment.

Katja

AccountantKontaktieren

Are there any additional costs?

There is a one-time setup fee at the beginning. With Butlerapp, you can notify your customers not only by email, but also via SMS. Should you wish to use this feature, a fee of only a few cents per SMS applies. Otherwise, there are no additional costs.

Katharina

Customer Support RepresentativeKontaktieren

How customizable is Butlerapp?

Our goal is to provide software tailored to your needs. For example, the booking form adapts to your website design, additional input fields can be added, and the text within it can be customized. Invoicing can be configured so that Butlerapp bills precisely according to your payment terms. All documents that you use in your business operations can be uploaded and then pre-filled with data stored in the system.

Korbinian

Online MarketingKontaktieren

How does Butlerapp integrate with my accounting?

Butlerapp can automatically transfer invoices to DATEV Online. Furthermore, invoices can be downloaded on a monthly basis with a single click.

Irina

Executive AssistantKontaktieren

More than200+Customers

Customer-oriented

Contact

Questions about
Butlerapp?

Do you still have questions? Feel free to write to us using the contact form or by email at service@butlerapp.de. You can also reach us by phone at +49 30 31 19 94 25.

28Happy employees

500+Satisfied customers

98%Recommend Butlerapp

Does trying it out beat theory for you?

See for yourself with our course, seminar, and booking system with your own eyes.

5.0-Star Rating

Seminar managementdone right

Industry finder

Industry finder

Automotive Guild

Cosmetics Academy

Occupational Health & Safety Seminars

Camps & Free time

Parent-Child Courses

Occupational Therapy Training

First Aid Courses

Driving Schools

Nursing Training

Pedagogical Training

Forklift Training Courses

Golf Schools

Hero's Journey Software

Hunting Schools

Climbing Courses

Municipal Academy

Confucius Institutes

Medical Training

Palliative Academy

Personal Development

Pilates Studios

Riding Camps

Swim Schools

Sailing Schools

Ski Schools

Language Schools

Stress Management Seminars

Diving Schools

Hospitality Training

Yoga Retreats

More Time for Content

Your Seminar Management on Autopilot

Professional Online Registration Instead of Email Chaos

Management Made Easy: From Invoice to Certificate

Your Benefits

Benefitimmediately

Seminar software test

Seminar Registration

Shopping cart for participants

Secure seminar payment

Design matching your branding

Instant registration confirmation

Customizable registration form

T&C & privacy policy check

WordPress seminar plugin

Typo3 extension

Joomla module

Seminar schedule

Custom fields & questionnaires

Installment payments for seminars

Website integration

Instructor website builder

Wix integration

Promotions & Discounts

Early bird discounts

Upselling of add-on options

Partner commissions

Seminar vouchers

Seminar Organization

Participant lists at the push of a button

Easy cancellation

Automated message templates

Send certificates and vouchers automatically

Participant Database

Intelligent participant search

Digital participant file

Info emails & SMS delivery

Data export & import

Quick booking for existing customers

Seminar Invoicing

Automated invoicing

DATEV & accounting export

Invoice corrections

Automated bank reconciliation

Dunning at the click of a button

Cancellation invoice

Payment receipt email

Seminar management
done right

Benefit
immediately

Seminar Features
that work for you

Butlerapp makes
paying child's play

Over
20 payment methods
for your customers

Our customers
speak for us

Data security
is our top priority