Swim schoolsoftware
done right

24/7 swim courses bookable online
Automatically manage waitlists & bookings
Participant & attendance lists in one click
E-invoicing compatible & payment reconciliation

5.0-Star Rating

Laura IvanOwner, Schwimmschule Bavaria

Munich |Bavaria

Swim School Software

Pool time instead of office work

Your swim school thrives on time in the water, not paperwork. With Butlerapp, you automate the complete administration of your swimming courses. From registration for the beginner badge to advanced technique courses: Your customers conveniently book their spots online while you focus entirely on teaching. No more flood of phone calls and email ping-pong at the start of the season.

More time in the water, less in the office

The phone is ringing, but you are in the water? Pure stress. Smart course management solves this. Whether parents booking for their children or adult swimmers, your customers book online 24/7. That is service at eye level. Clear structures for you and a professional process for your customers.

Online swimming course registration for children and automatic waitlist management

Swimming badge certificates and digital participant list for swimming instructors at the poolside

Finally a coach again instead of a secretary

Completely exhausted after class, but the Excel spreadsheet is waiting? Put an end to that. Use a booking system with online payments. Let the software send invoices automatically, on time, and naturally e-invoicing compatible. With Butlerapp, you secure your revenue and save yourself manual payment reminders.

Your Benefits

More time for
your swimming students

Book swimming course online and participant management for swim schools with waitlists and certificates

Happy ParentsNo waiting on the phone. Parents book swimming courses conveniently in the evening from the couch – on mobile or PC.

Full CapacityThanks to automated waitlists, no spots in the pool remain empty if someone drops out at short notice.

Certificates at the Push of a ButtonCreate personalized certificates or swimming badge confirmations directly from the system.

Finances Under ControlAutomated invoicing, e-invoice compatible, and direct reconciliation of all incoming payments.

Features to explore

Test all tools for your swim school

Registration Form

Promotions & Discounts

Course Management

Parent Management

Finances & E-Invoicing

Autopilot

Payment Methods

Administration

Book a demo

Features

Features
that fill your water

Butlerapp features work at the poolside so you can focus
on what matters most: Your teaching.

Shopping cart - parents book multiple courses simultaneously

Booking Form

Your pool fills itself: 24/7 course booking & online payment.

Shopping cart - parents book multiple courses simultaneously

Simple course booking in the design of your swim school

Online & installment payments for course fees

Automatic booking confirmation for parents

Fill swimming courses faster with discounts

Discounts & Vouchers

Promotions that swimming students love, a bank statement that looks great.

Fill swimming courses faster with discounts

Simple upselling for additional offers

Affiliate links for partners & clubs

Gift vouchers digitized & automated

Participant lists & certificates at the push of a button

Booking Management

Put your swim school administration on autopilot.

Participant lists & certificates at the push of a button

Cancellations & course changes made easy

Write course start info once & use it always

Hundreds of automation options

Customer Management

Parents perfectly informed, your swim school perfectly organized.

Super search that finds every student

All info about your course participants at a glance

Info emails for cancellations or changes

Export & import in no time

Quickly register participants from previous courses

Invoicing

It is possible: Save time and keep the tax office happy.

Automated invoicing for courses

Invoice export & DATEV interface

Invoice correction in no time

Automated bank account transaction reconciliation

E-invoicing compatible & dunning in one click

Butlerapp makes
paying child's play

With Butlerapp and over 20 payment methods, your customers can pay however is most convenient for them.

Over
20 payment methods
for your customers

Butlerapp supports credit card, PayPal, Klarna, Paysafecard, Giropay, Sofort, invoice payment, direct debit, debit card, and cash payment. Automatic bank reconciliation ensures that no transfer is ever lost.

Testimonials

Our customers
speak for us

What our customers say speaks to what Butlerapp can do for you too.

5.0-Star Rating

Certified & Encrypted

Data security
is our top priority

Certifications and security standards of Butlerapp

ISO 27001 CertifiedThe Butlerapp data center is ISO 27001 certified for particularly sensitive data.

SSL EncryptedButlerapp is end-to-end SSL encrypted for especially high data privacy.

GDPR-CompliantButlerapp complies with the European GDPR (General Data Protection Regulation).

GoBD-CompliantButlerapp’s accounting complies with the GoBD (Principles for the proper management and storage of books, records, and documents in electronic form).

Made for Germany

The Butlerapp all-in-one solution was developed based on experience from over 500 customers across Germany, Austria, and Switzerland. This ensures you comply with all local regulations and laws, allowing you to sit back and relax.

A price for you

Optimally tailored to your business

Small

Only have a few participants so far? Then this is the right fit for you!

49€ per month

Full range of features
Invoices up to 50.000€ per year
Monthly base fee + 3 % booking fee

Medium

Popular

Already have many participants? Then this model is ideal for you.

89€ per month

Full range of features
Invoices up to 500.000€ per year
Monthly base fee + 2 % booking fee

Large

Have a very large number of participants? We will find a price that suits you!

499€ per month

Full range of features
Customized offer tailored to your needs
VIP customer status

All features in comparison

Full range of features for everyone

Small

Medium

Large

Online booking on your websiteRegistration via your website fast, easy, and around the clock

Design in your corporate designBooking form and schedule tables in your company's corporate design, white-label solution

All popular payment methodsPayPal, credit card, Sofort transfer, Apple Pay, Giropay, bank transfer, etc.

Automated notifications via email or SMSAutomated sending of registration confirmations, invoices, appointment reminders, feedback messages, and newsletters*

Creation of certificates, participant lists, and morePersonalized certificates of attendance, vouchers, name badges, or participant lists in PDF format with one click

Management of multiple course typesSingle sessions and appointment series, individual and group courses, combined courses, appointments, etc.

Extensive setting options per courseParticipant limits, registration deadlines, add-on items, flexibly configurable participant data queries, and much more

Automatic updates of course informationReal-time updates of course information such as prices, dates, or available spots on your website

Customizable course overviewArchive for completed courses, flexibly configurable views, filters, and sorting by various criteria

Up-to-date customer databaseCustomer data, booking, message, and invoice history all in one place and always up to date

Invoicing with bank account reconciliationAutomated payment reconciliation, easy creation of correction and cancellation invoices

Management of discounts and upsellingDiscount codes, early bird discounts, flexible pricing based on participant numbers, upselling with add-on offers

Unlimited number of usersSeparate access and individual access rights for each user

Affiliate links and campaign trackingAffiliate links for your marketing campaigns and relevant statistics

Import and export of your data Export and import of your customer and registration data at the touch of a button

Personal support via live chat, email, or phoneExpert consultation throughout the entire contract term

Custom adaptation to your company's workflowsCustom adaptation to your company's workflows

* If you would like to use SMS appointment reminders, we will be happy to activate the feature for you. The price is only 0.09€ per SMS.

Features to explore

Test all tools for your swim school

Registration Form

Promotions & Discounts

Course Management

Parent Management

Finances & E-Invoicing

Autopilot

Payment Methods

Administration

Book a demo

VIP Customer Service

Personal & Competent

Your account manager knows your processes and those
of hundreds of service providers and helps you automate your business from A to Z.

Straightforward setup & no technical prior knowledge required
Personal contact person who knows you & your business
Free support via chat, phone, or email

Features

Features
that fill your water

Butlerapp features work at the poolside so you can focus
on what matters most: Your teaching.

Booking Form

Your pool fills itself: 24/7 course booking & online payment.

Shopping cart - parents book multiple courses simultaneously

Simple course booking in the design of your swim school

Online & installment payments for course fees

Automatic booking confirmation for parents

Discounts & Vouchers

Promotions that swimming students love, a bank statement that looks great.

Fill swimming courses faster with discounts

Simple upselling for additional offers

Affiliate links for partners & clubs

Gift vouchers digitized & automated

Booking Management

Put your swim school administration on autopilot.

Participant lists & certificates at the push of a button

Cancellations & course changes made easy

Write course start info once & use it always

Hundreds of automation options

Customer Management

Parents perfectly informed, your swim school perfectly organized.

Super search that finds every student

All info about your course participants at a glance

Info emails for cancellations or changes

Export & import in no time

Quickly register participants from previous courses

Invoicing

It is possible: Save time and keep the tax office happy.

Automated invoicing for courses

Invoice export & DATEV interface

Invoice correction in no time

Automated bank account transaction reconciliation

E-invoicing compatible & dunning in one click

Butlerapp makes
paying child's play

With Butlerapp and over 20 payment methods, your customers can pay however is most convenient for them.

Over
20 payment methods
for your customers

FAQ

Do you still have questions?

Feel free to look through our FAQ. If you cannot find your answer there, send us a message at service@butlerapp.de or call us at +49 30 311 99425.Contact us

What can I do with the demo version?

In the demo version, you can try out all the features of Butlerapp – from registration to payment. The demo version is free for 30 days. If you subsequently decide to choose Butlerapp, you can seamlessly continue working with it directly.

Tobias

Founder and Managing DirectorKontaktieren

Is Butlerapp compatible with my website?

Yes, Butlerapp is compatible with WordPress, Joomla, Jimdo, Wix, Typo3, and virtually all CMS systems. In addition, Butlerapp adapts to your website design, and your customers will not notice that they are booking via Butlerapp.

Irina

Head of Initial ConsultationKontaktieren

Does Butlerapp work for free events?

Yes, Butlerapp also supports free events. We would be happy to prepare an offer for you.

Michael

Head of Customer SupportKontaktieren

Do I need prior technical knowledge?

No, Butlerapp is very easy to use, and our support team is happy to help you with any questions regarding integrating the software into your website.

Diana

Senior Customer Support RepresentativeKontaktieren

Which payment methods does Butlerapp support?

Butlerapp supports over 20 payment options. These include credit card, PayPal, Klarna, Paysafecard, Giropay, Sofort, invoice payment, direct debit, debit card, and cash payment.

Katja

AccountantKontaktieren

Are there any additional costs?

There is a one-time setup fee at the beginning. With Butlerapp, you can notify your customers not only by email, but also via SMS. Should you wish to use this feature, a fee of only a few cents per SMS applies. Otherwise, there are no additional costs.

Katharina

Customer Support RepresentativeKontaktieren

How customizable is Butlerapp?

Our goal is to provide software tailored to your needs. For example, the booking form adapts to your website design, additional input fields can be added, and the text within it can be customized. Invoicing can be configured so that Butlerapp bills precisely according to your payment terms. All documents that you use in your business operations can be uploaded and then pre-filled with data stored in the system.

Korbinian

Online MarketingKontaktieren

How does Butlerapp integrate with my accounting?

Butlerapp can automatically transfer invoices to DATEV Online. Furthermore, invoices can be downloaded on a monthly basis with a single click.

Irina

Executive AssistantKontaktieren

More than200+Customers

Customer-oriented

Contact

Questions about
Butlerapp?

Do you still have questions? Feel free to write to us using the contact form or by email at service@butlerapp.de. You can also reach us by phone at +49 30 31 19 94 25.

28Happy employees

500+Satisfied customers

98%Recommend Butlerapp

Does trying it out beat theory for you?

See for yourself with our course, seminar, and booking system with your own eyes.

5.0-Star Rating

Swim schoolsoftwaredone right

Swim School Software

Pool time instead of office work

More time in the water, less in the office

Finally a coach again instead of a secretary

Your Benefits

More time foryour swimming students

Features to explore

Registration Form

Sibling Shopping Cart

Secure Online Payment

Design of Your Swim School

Instant Registration Confirmation

Course Booking for Parents

Health & Liability Waiver

WordPress Plugin

TYPO3 Interface

Joomla Integration

Course Schedule View

Swimming Level Assessment

Installment Payments for Expensive Courses

Website Integration

Website Builder

Wix Integration

Promotions & Discounts

Sibling Discounts

Additional Sales (Swim Caps)

Partner Links for Clubs

Gift Vouchers

Course Management

Digital Participant Lists

Cancellations & Course Changes

Course Start Info to Everyone

Send certificates and vouchers automatically

Parent Management

Quick Student Search

Student File with History

Emails for Cancellations/Changes

Data Export

Follow-Up Course Booking

Finances & E-Invoicing

Automatic Course Invoicing

Tax Advisor Export

Invoice Correction

Incoming Payment Check

Payment Reminder in One Click

Cancellation Management

Payment Confirmation to Parents

Automated Dunning

GoBD Compliant

DATEV Interface

Lexoffice Integration

Reverse Charge Option

E-Invoice Compatible

Autopilot

Course Reminder

Automated Dunning

Payment Reminder

Info Before the First Class

Feedback After Course Ends

Birthday Wishes

Badge Certificates

Voucher Delivery

Auto Bank Reconciliation

Automatic Waitlist Replacement

Payment Methods

SEPA Direct Debit

Visa

MasterCard

Advance Payment Bank Transfer

PayPal

Apple Pay

Twint

EPS Bank Transfer

Google Pay

Klarna

GiroPay

PaySafe

Administration

Staff Permissions Management

Swim schoolsoftware
done right

More time for
your swimming students

Features
that fill your water

Butlerapp makes
paying child's play

Over
20 payment methods
for your customers

Our customers
speak for us

Data security
is our top priority