Confucius software
done right

24/7 course booking & online payment
Vouchers, discounts, or upselling for more revenue
Manage bookings and customers in no time
Accounting digital, automated & legally compliant

5.0-Star Rating

Students in a modern language classroom learning Chinese and attending a calligraphy workshop

⚡+150 new bookings

🔥

Educational Management

Efficient Course Management

Butlerapp is the specialized software for Confucius Institutes to efficiently organize language courses, cultural seminars, and HSK exams. Digitize your participant management and accounting, including e-invoicing compatibility, to gain more time for cultural exchange.

Centralized management for language courses and cultural seminars

Organizing language courses across various levels requires precision. Butlerapp provides you with a centralized platform to coordinate all dates, instructors, and rooms. Your course participants can enroll online for the right course, while the system automatically generates participant lists and documents. This helps you avoid administrative errors and gives you a complete overview of your capacities at all times. Thanks to the intuitive interface, no prior technical knowledge is required.

Overview of course management for Chinese language courses and cultural events

Automated accounting for educational institutes with e-invoicing feature

Automated accounting and e-invoicing standard

Billing course fees and exam fees becomes child's play with Butlerapp. The system generates invoices automatically upon booking and supports all modern payment methods. A particular advantage for institutes: The software is fully e-invoicing compatible and meets all GoBD requirements. This not only saves time in accounting, but also ensures maximum transparency towards sponsors and partner universities. This keeps your institute financially perfectly organized at all times.

Benefits

Optimized processes for your Institute

Online booking system and participant management for educational offers and language courses

Digital Certificate CreationCreate certificates of attendance and HSK certificates fully automatically after the course ends and send them by email.

Instructor Portal & OrganizationManage your teaching staff and fees in one place and keep track of all teaching hours.

E-Invoicing & DATEV ExportSave valuable time in accounting with automated invoices and direct interfaces for export.

24/7 Online EnrollmentEnable your students to book language courses around the clock directly via your website.

Features to try out

Try out all the features of Butlerapp

Enrollment & Booking

Funding & Vouchers

Participant & Instructor Organization

Student Management

Finances & E-Invoicing

Automation

Payment Methods

Administration

Book a demo

Features

Special Features for Institutes

The Butlerapp features work behind the scenes so you can focus on conveying Chinese culture.

Booking Form

Your customers will love you for this: 24/7 online booking & online payment.

Shopping cart – participants book more

Course booking in institute design

Online & installment payments for courses

Automatic booking confirmation

Discounts & Vouchers

Discounts your participants love, a bank statement that speaks for itself.

Discounts for students & partners

Upselling for cultural events

Affiliate links for partner universities

Voucher sales digitized

Booking Management

Let your booking management run on autopilot.

Course lists at the push of a button

Canceling & rebooking made easy

Message templates for course material

Hundreds of automation options

Customer Management

Your customers perfectly informed, your administration perfectly organized.

Super search finds every student

All student info at a glance

Emails & SMS to course groups

Export & import in no time

Quickly book returning customers

Invoicing

It is possible: save time and keep the tax office happy.

Automated course invoices

Export & DATEV interface

Invoice correction in no time

Automated bank account reconciliation

E-invoicing compatible documents

Butlerapp makes
paying child's play

With Butlerapp and over 20 payment methods, your customers can pay however is most convenient for them.

Over
20 payment methods
for your customers

Butlerapp supports credit card, PayPal, Klarna, Paysafecard, Giropay, Sofort, invoice payment, direct debit, debit card, and cash payment. Automatic bank reconciliation ensures that no transfer is ever lost.

Testimonials

Our customers
speak for us

What our customers say speaks to what Butlerapp can do for you too.

5.0-Star Rating

Certified & Encrypted

Data security
is our top priority

Certifications and security standards of Butlerapp

ISO 27001 CertifiedThe Butlerapp data center is ISO 27001 certified for particularly sensitive data.

SSL EncryptedButlerapp is end-to-end SSL encrypted for especially high data privacy.

GDPR-CompliantButlerapp complies with the European GDPR (General Data Protection Regulation).

GoBD-CompliantButlerapp’s accounting complies with the GoBD (Principles for the proper management and storage of books, records, and documents in electronic form).

Made for Germany

The Butlerapp all-in-one solution was developed based on experience from over 500 customers across Germany, Austria, and Switzerland. This ensures you comply with all local regulations and laws, allowing you to sit back and relax.

A price for you

Optimally tailored to your business

Small

Only have a few participants so far? Then this is the right fit for you!

49€ per month

Full range of features
Invoices up to 50.000€ per year
Monthly base fee + 3 % booking fee

Medium

Popular

Already have many participants? Then this model is ideal for you.

89€ per month

Full range of features
Invoices up to 500.000€ per year
Monthly base fee + 2 % booking fee

Large

Have a very large number of participants? We will find a price that suits you!

499€ per month

Full range of features
Customized offer tailored to your needs
VIP customer status

All features in comparison

Full range of features for everyone

Small

Medium

Large

Online booking on your websiteRegistration via your website fast, easy, and around the clock

Design in your corporate designBooking form and schedule tables in your company's corporate design, white-label solution

All popular payment methodsPayPal, credit card, Sofort transfer, Apple Pay, Giropay, bank transfer, etc.

Automated notifications via email or SMSAutomated sending of registration confirmations, invoices, appointment reminders, feedback messages, and newsletters*

Creation of certificates, participant lists, and morePersonalized certificates of attendance, vouchers, name badges, or participant lists in PDF format with one click

Management of multiple course typesSingle sessions and appointment series, individual and group courses, combined courses, appointments, etc.

Extensive setting options per courseParticipant limits, registration deadlines, add-on items, flexibly configurable participant data queries, and much more

Automatic updates of course informationReal-time updates of course information such as prices, dates, or available spots on your website

Customizable course overviewArchive for completed courses, flexibly configurable views, filters, and sorting by various criteria

Up-to-date customer databaseCustomer data, booking, message, and invoice history all in one place and always up to date

Invoicing with bank account reconciliationAutomated payment reconciliation, easy creation of correction and cancellation invoices

Management of discounts and upsellingDiscount codes, early bird discounts, flexible pricing based on participant numbers, upselling with add-on offers

Unlimited number of usersSeparate access and individual access rights for each user

Affiliate links and campaign trackingAffiliate links for your marketing campaigns and relevant statistics

Import and export of your data Export and import of your customer and registration data at the touch of a button

Personal support via live chat, email, or phoneExpert consultation throughout the entire contract term

Custom adaptation to your company's workflowsCustom adaptation to your company's workflows

* If you would like to use SMS appointment reminders, we will be happy to activate the feature for you. The price is only 0.09€ per SMS.