Retreat software
thought through properly

24/7 retreat booking & automatic payment processing
Deposits, installment payments & upselling for your events
Manage participants & room options in no time
Digital invoicing, e-invoicing compatible & stress-free

5.0-Star Rating

Participants in comfortable clothing during a guided group meditation in a bright seminar room

⚡+150 new bookings

🔥

Mindfulness in Business

More Zen, Less Bureaucracy

While you hold space for silence and awareness, Butlerapp takes care of the loudest part of your business: administration. Your meditation retreats deserve full attention – just like your participants. Our software automates registrations and payments so you can focus on what matters most: the inner journey of your guests.

Fill retreats, reduce admin

Organize meditation retreats without stress. Butlerapp manages room requests, allergies, and deposits automatically. Participants book spots for silent retreats or seminars online. Waitlists fill open slots immediately. Offer a professional booking process that relaxes customers even before they arrive and takes manual work off your hands.

Organized meditation retreat planning and digital participant management for seminar leaders without paperwork

Secure online payment processing and automated invoicing for high-ticket meditation retreats and seminars

Secure payments & e-invoicing

Trust matters. Offer online payment, installment purchases, or bank transfers. The system matches incoming payments automatically. Invoices are generated in compliance with legal standards and e-invoicing ready. Use the DATEV interface to handle accounting efficiently. Focus on meditation while the software takes care of finances and data securely.

Simply More Relaxed

Why
Retreat Leaders Love Us

Meditation retreat organization and booking management for relaxed seminar leaders

Anticipation instead of frustrationAutomatically inform participants by email before the retreat starts about packing lists, arrival & schedule.

Flexible upsellingSell 1-on-1 coaching sessions, massages, or room upgrades directly during the booking process.

Stress-free waitlistsIf a spot opens up in the retreat, interested participants are notified automatically – guaranteed full occupancy.

Everything in one placeFrom dietary preferences to payment status: all participant data managed centrally and securely.

Discover features

Experience the Zen of digital management

Retreat Registration

Offers & Marketing

Retreat Organization

Participant Management

Finance & Invoicing

Your Autopilot

Payment Methods

Admin & Security

Book a demo

Features

Features
for your retreats

Butlerapp features work quietly in the background, so you can
focus on what matters: your retreats and participants.

Shopping cart - Customers book retreats & add-on modules

Booking Form

Your customers will love you for it: 24/7 retreat booking & online payment.

Shopping cart - Customers book retreats & add-on modules

Simple retreat booking in your design

Online & installment payment for high-priced events

Automatic booking confirmation incl. PDF

Fill retreats faster with early bird discounts

Discounts & Vouchers

Offers your yogis love, a bank statement to be proud of.

Fill retreats faster with early bird discounts

Easy upselling for single rooms or coaching

Affiliate links for influencers & partner studios

Sell gift vouchers for getaways automatically

Participant lists & room allocation at the touch of a button

Booking Management

Let your retreat organization run on autopilot.

Participant lists & room allocation at the touch of a button

Cancellations & rebookings in case of illness made easy

Write info emails before the retreat once & use them always

Hundreds of automation options for your flow

Super search that finds every participant instantly

Customer Management

Your participants perfectly informed, your administration perfectly organized.

Super search that finds every participant instantly

All info (e.g. diet/prior experience) at a glance

Emails & SMS reminders at the touch of a button

Export & import for newsletters in no time

Book regular guests for the next retreat in a flash

Automated invoice creation for every course

Invoicing

It is possible: save time and make the tax office happy.

Automated invoice creation for every course

Invoice export & interface to DATEV

Invoice correction if options change

Automated bank transaction reconciliation of deposits

Payment reminders & dunning notices with one click

Butlerapp makes
paying child's play

With Butlerapp and over 20 payment methods, your customers can pay however is most convenient for them.

Over
20 payment methods
for your customers

Butlerapp supports credit card, PayPal, Klarna, Paysafecard, Giropay, Sofort, invoice payment, direct debit, debit card, and cash payment. Automatic bank reconciliation ensures that no transfer is ever lost.

Testimonials

Our customers
speak for us

What our customers say speaks to what Butlerapp can do for you too.

5.0-Star Rating

Certified & Encrypted

Data security
is our top priority

Certifications and security standards of Butlerapp

ISO 27001 CertifiedThe Butlerapp data center is ISO 27001 certified for particularly sensitive data.

SSL EncryptedButlerapp is end-to-end SSL encrypted for especially high data privacy.

GDPR-CompliantButlerapp complies with the European GDPR (General Data Protection Regulation).

GoBD-CompliantButlerapp’s accounting complies with the GoBD (Principles for the proper management and storage of books, records, and documents in electronic form).

Made for Germany

The Butlerapp all-in-one solution was developed based on experience from over 500 customers across Germany, Austria, and Switzerland. This ensures you comply with all local regulations and laws, allowing you to sit back and relax.

A price for you

Optimally tailored to your business

Small

Only have a few participants so far? Then this is the right fit for you!

49€ per month

Full range of features
Invoices up to 50.000€ per year
Monthly base fee + 3 % booking fee

Medium

Popular

Already have many participants? Then this model is ideal for you.

89€ per month

Full range of features
Invoices up to 500.000€ per year
Monthly base fee + 2 % booking fee

Large

Have a very large number of participants? We will find a price that suits you!

499€ per month

Full range of features
Customized offer tailored to your needs
VIP customer status

All features in comparison

Full range of features for everyone

Small

Medium

Large

Online booking on your websiteRegistration via your website fast, easy, and around the clock

Design in your corporate designBooking form and schedule tables in your company's corporate design, white-label solution

All popular payment methodsPayPal, credit card, Sofort transfer, Apple Pay, Giropay, bank transfer, etc.

Automated notifications via email or SMSAutomated sending of registration confirmations, invoices, appointment reminders, feedback messages, and newsletters*

Creation of certificates, participant lists, and morePersonalized certificates of attendance, vouchers, name badges, or participant lists in PDF format with one click

Management of multiple course typesSingle sessions and appointment series, individual and group courses, combined courses, appointments, etc.

Extensive setting options per courseParticipant limits, registration deadlines, add-on items, flexibly configurable participant data queries, and much more

Automatic updates of course informationReal-time updates of course information such as prices, dates, or available spots on your website

Customizable course overviewArchive for completed courses, flexibly configurable views, filters, and sorting by various criteria

Up-to-date customer databaseCustomer data, booking, message, and invoice history all in one place and always up to date

Invoicing with bank account reconciliationAutomated payment reconciliation, easy creation of correction and cancellation invoices

Management of discounts and upsellingDiscount codes, early bird discounts, flexible pricing based on participant numbers, upselling with add-on offers

Unlimited number of usersSeparate access and individual access rights for each user

Affiliate links and campaign trackingAffiliate links for your marketing campaigns and relevant statistics

Import and export of your data Export and import of your customer and registration data at the touch of a button

Personal support via live chat, email, or phoneExpert consultation throughout the entire contract term

Custom adaptation to your company's workflowsCustom adaptation to your company's workflows

* If you would like to use SMS appointment reminders, we will be happy to activate the feature for you. The price is only 0.09€ per SMS.