Music School Administration
done right

Trial lessons & courses bookable online 24/7
Sibling discounts & waitlists automated
Student & parent management in no time
Digital accounting & e-invoice compatible

5.0-Star Rating

Digital management of music students and schedules on a laptop

⚡+150 new bookings

🔥

More Time for Music

The software for your music school

Focus on teaching, not on paperwork. With Butlerapp, you digitize the administration of your music school. Whether booking individual trial lessons, organizing workshops, or managing ongoing ensembles – everything runs centrally, clearly, and automated.

No more paperwork chaos in the front office

Optimize your schedule. Interested students book trial lessons or early childhood education online. Real-time check prevents double bookings. Fill gaps efficiently and manage waitlists automatically. Save time coordinating instructors and students.

Online appointment scheduling for trial lessons and music instruction in the music school office

Automated billing of music school fees and e-invoicing for instrumental instruction

Finances in rhythm: From booking to payment

Billing made easy. Butlerapp creates invoices for instrument carousels automatically. Keep track of incoming payments thanks to interfaces. E-invoicing compatibility keeps you legally compliant. Focus on the music while your finances run smoothly.

Your Benefits

Why
music schools love us

Modern organization of music lessons, trial sessions, and ensemble schedules on a computer for music school directors

Automate trial lessonsLet new students book trial appointments directly online. This lowers the barrier to entry and fills free slots for your teachers.

Flexible pricingWhether sibling discounts, early-bird prices for workshops, or installment payments for expensive courses – map your pricing structure easily.

Administration made easyKeep track of all students, parent contacts, courses, and ensembles in a central, searchable database.

Legally compliant & digitalFrom GDPR-compliant registration forms to GoBD-compliant accounting including e-invoicing: We’ve got your back.

Features to discover

Get to know the software for your music school

Online Registration

Funding & Discounts

Student Management

Parent & Data Database

Tuition & Finances

Music School Autopilot

Payment Methods

Administration & Teachers

Book a demo

Features

Features
that set the tempo

Butlerapp features work behind the scenes so you can
focus on what matters most: your music school.

Shopping cart – your customers book more

Registration Form

Your students simply book online – whether piano, choir, or workshop.

Shopping cart – your customers book more

Simple course booking in your design

Online & installment payments for your customers

Automatic booking confirmation

Discounts & Funding

Calculate sibling discounts automatically and increase revenue.

Win more new customers with discounts

Simple upselling for higher revenue

Affiliate links for a successful partner program

Voucher sales digitized & automated

Lists & other documents at the touch of a button

Course Management

Organize semesters, workshops, and private lessons effortlessly.

Lists & other documents at the touch of a button

Canceling & rebooking made easy

Write message templates once & use them again and again

Hundreds of automation options

Student Management

All student and parent data centrally in one place.

Super search that finds everything

All customer info at a glance

Emails & SMS at the touch of a button

Export & import in no time

Book existing customers in no time

Music School Finances

Receive tuition fees on time. Including e-invoicing function.

Automated invoicing

Invoice export & interface to DATEV

Invoice correction in no time

Automated bank account reconciliation

Payment reminders & dunning letters with one click

Butlerapp makes
paying child's play

With Butlerapp and over 20 payment methods, your customers can pay however is most convenient for them.

Over
20 payment methods
for your customers

Butlerapp supports credit card, PayPal, Klarna, Paysafecard, Giropay, Sofort, invoice payment, direct debit, debit card, and cash payment. Automatic bank reconciliation ensures that no transfer is ever lost.

Testimonials

Our customers
speak for us

What our customers say speaks to what Butlerapp can do for you too.

5.0-Star Rating

Certified & Encrypted

Data security
is our top priority

Certifications and security standards of Butlerapp

ISO 27001 CertifiedThe Butlerapp data center is ISO 27001 certified for particularly sensitive data.

SSL EncryptedButlerapp is end-to-end SSL encrypted for especially high data privacy.

GDPR-CompliantButlerapp complies with the European GDPR (General Data Protection Regulation).

GoBD-CompliantButlerapp’s accounting complies with the GoBD (Principles for the proper management and storage of books, records, and documents in electronic form).

Made for Germany

The Butlerapp all-in-one solution was developed based on experience from over 500 customers across Germany, Austria, and Switzerland. This ensures you comply with all local regulations and laws, allowing you to sit back and relax.

A price for you

Optimally tailored to your business

Small

Only have a few participants so far? Then this is the right fit for you!

49€ per month

Full range of features
Invoices up to 50.000€ per year
Monthly base fee + 3 % booking fee

Medium

Popular

Already have many participants? Then this model is ideal for you.

89€ per month

Full range of features
Invoices up to 500.000€ per year
Monthly base fee + 2 % booking fee

Large

Have a very large number of participants? We will find a price that suits you!

499€ per month

Full range of features
Customized offer tailored to your needs
VIP customer status

All features in comparison

Full range of features for everyone

Small

Medium

Large

Online booking on your websiteRegistration via your website fast, easy, and around the clock

Design in your corporate designBooking form and schedule tables in your company's corporate design, white-label solution

All popular payment methodsPayPal, credit card, Sofort transfer, Apple Pay, Giropay, bank transfer, etc.

Automated notifications via email or SMSAutomated sending of registration confirmations, invoices, appointment reminders, feedback messages, and newsletters*

Creation of certificates, participant lists, and morePersonalized certificates of attendance, vouchers, name badges, or participant lists in PDF format with one click

Management of multiple course typesSingle sessions and appointment series, individual and group courses, combined courses, appointments, etc.

Extensive setting options per courseParticipant limits, registration deadlines, add-on items, flexibly configurable participant data queries, and much more

Automatic updates of course informationReal-time updates of course information such as prices, dates, or available spots on your website

Customizable course overviewArchive for completed courses, flexibly configurable views, filters, and sorting by various criteria

Up-to-date customer databaseCustomer data, booking, message, and invoice history all in one place and always up to date

Invoicing with bank account reconciliationAutomated payment reconciliation, easy creation of correction and cancellation invoices

Management of discounts and upsellingDiscount codes, early bird discounts, flexible pricing based on participant numbers, upselling with add-on offers

Unlimited number of usersSeparate access and individual access rights for each user

Affiliate links and campaign trackingAffiliate links for your marketing campaigns and relevant statistics

Import and export of your data Export and import of your customer and registration data at the touch of a button

Personal support via live chat, email, or phoneExpert consultation throughout the entire contract term

Custom adaptation to your company's workflowsCustom adaptation to your company's workflows

* If you would like to use SMS appointment reminders, we will be happy to activate the feature for you. The price is only 0.09€ per SMS.