Learning Coaching Software
done right

24/7 appointment & course booking for parents & students
E-invoicing compatible & digital payment processing
Easily manage coaching appointments & workshops
GDPR-compliant for sensitive student data

5.0-Star Rating

Learning coach working focused with a student on educational goals in a relaxed learning environment with laptop and books

⚡+150 new bookings

🔥

Less Bureaucracy

More time for the learning success of your coachees

As a learning coach, you want to focus on working with students, university students, and parents – not on emails. Butlerapp takes tedious appointment management off your hands. Whether individual coaching for exam anxiety or group courses for learning strategies: your clients book online, pay directly, and receive their invoice automatically. Keeping your mind free for what truly matters.

Bookable Coachings & Learning Workshops

Flexibility matters. Parents book one-on-one sessions or holiday camps online 24/7. Butlerapp fills your calendar automatically and prevents double bookings. Offer a professional service that fits into family routines and avoid the email chaos of scheduling appointments.

Online appointment booking system on website for learning coaching and tutoring for flexible reservation of workshops and individual sessions by parents

Digital management interface for educational institutes with e-invoicing, participant lists, and student data management for efficient organization

Professional Management for Your Institute

Build trust through professionalism. Automatic confirmations and reminders prevent forgotten appointments. Butlerapp is e-invoicing compatible and relieves your accounting workload. Export participant lists with the click of a button. Manage student records centrally and securely in one place.

Your Benefits

Why learning coaches
love us

Efficient practice management and online appointment booking for learning coaches and tutoring institutes to digitize student records and courses

Increase appointment reliabilityThanks to automated reminders via SMS or email, students and parents never forget coaching sessions. This minimizes downtime.

Secure paymentLet parents pay directly upon booking (PayPal, Klarna, etc.). This minimizes payment defaults and saves you time on dunning.

Mix of appointments & coursesWhether individual consultation sessions or fixed multi-week group courses – map your entire offering in one single tool.

Say goodbye to paperworkFrom participant lists to e-invoicing: digitize your administration so you can fully focus on your pedagogical work.

Learning coaching tools try now

Test all features for your coaching practice

Booking Form

Discounts & Vouchers

Coaching Management

Student & Parent Management

Invoicing

Automation

Payment Methods

Practice Organization

Book a demo

Features

Coaching tools
that work for you

Butlerapp features work behind the scenes so you can focus
on your work: your coachees.

Shopping cart - your clients book multiple sessions

Booking Form

Your clients will love you for this: 24/7 appointment booking & online payment.

Shopping cart - your clients book multiple sessions

Easy appointment selection in your practice design

Online & installment payments for parents

Automatic confirmation of coaching appointments

Attract new students with trial discounts

Discounts & Vouchers

Discounts for siblings & packages that convince parents.

Attract new students with trial discounts

Easy upselling for learning materials

Affiliate links for partnerships with schools

Digitized voucher sales for education

Workshop participant lists at the touch of a button

Booking Management

Run your coaching administration on autopilot.

Workshop participant lists at the touch of a button

Cancelling & rescheduling sessions made easy

Write parent updates once & reuse anytime

Automated processes for your office

Quick search finds every student immediately

Client Management

Your coachees perfectly informed, your records perfectly organized.

Quick search finds every student immediately

All info on parent & child at a glance

Email & SMS reminders with one click

Export & import master data in no time

Book new clients in no time

Invoicing

It works: save time and keep the tax office happy.

Automated invoicing for coachings

Invoice export & e-invoicing compatible

Effortless invoice correction for changes

Automated bank reconciliation for fee payments

Payment reminders & dunning with one click

Butlerapp makes
paying child's play

With Butlerapp and over 20 payment methods, your customers can pay however is most convenient for them.

Over
20 payment methods
for your customers

Butlerapp supports credit card, PayPal, Klarna, Paysafecard, Giropay, Sofort, invoice payment, direct debit, debit card, and cash payment. Automatic bank reconciliation ensures that no transfer is ever lost.

Testimonials

Our customers
speak for us

What our customers say speaks to what Butlerapp can do for you too.

5.0-Star Rating

Certified & Encrypted

Data security
is our top priority

Certifications and security standards of Butlerapp

ISO 27001 CertifiedThe Butlerapp data center is ISO 27001 certified for particularly sensitive data.

SSL EncryptedButlerapp is end-to-end SSL encrypted for especially high data privacy.

GDPR-CompliantButlerapp complies with the European GDPR (General Data Protection Regulation).

GoBD-CompliantButlerapp’s accounting complies with the GoBD (Principles for the proper management and storage of books, records, and documents in electronic form).

Made for Germany

The Butlerapp all-in-one solution was developed based on experience from over 500 customers across Germany, Austria, and Switzerland. This ensures you comply with all local regulations and laws, allowing you to sit back and relax.

A price for you

Optimally tailored to your business

Small

Only have a few participants so far? Then this is the right fit for you!

49€ per month

Full range of features
Invoices up to 50.000€ per year
Monthly base fee + 3 % booking fee

Medium

Popular

Already have many participants? Then this model is ideal for you.

89€ per month

Full range of features
Invoices up to 500.000€ per year
Monthly base fee + 2 % booking fee

Large

Have a very large number of participants? We will find a price that suits you!

499€ per month

Full range of features
Customized offer tailored to your needs
VIP customer status

All features in comparison

Full range of features for everyone

Small

Medium

Large

Online booking on your websiteRegistration via your website fast, easy, and around the clock

Design in your corporate designBooking form and schedule tables in your company's corporate design, white-label solution

All popular payment methodsPayPal, credit card, Sofort transfer, Apple Pay, Giropay, bank transfer, etc.

Automated notifications via email or SMSAutomated sending of registration confirmations, invoices, appointment reminders, feedback messages, and newsletters*

Creation of certificates, participant lists, and morePersonalized certificates of attendance, vouchers, name badges, or participant lists in PDF format with one click

Management of multiple course typesSingle sessions and appointment series, individual and group courses, combined courses, appointments, etc.

Extensive setting options per courseParticipant limits, registration deadlines, add-on items, flexibly configurable participant data queries, and much more

Automatic updates of course informationReal-time updates of course information such as prices, dates, or available spots on your website

Customizable course overviewArchive for completed courses, flexibly configurable views, filters, and sorting by various criteria

Up-to-date customer databaseCustomer data, booking, message, and invoice history all in one place and always up to date

Invoicing with bank account reconciliationAutomated payment reconciliation, easy creation of correction and cancellation invoices

Management of discounts and upsellingDiscount codes, early bird discounts, flexible pricing based on participant numbers, upselling with add-on offers

Unlimited number of usersSeparate access and individual access rights for each user

Affiliate links and campaign trackingAffiliate links for your marketing campaigns and relevant statistics

Import and export of your data Export and import of your customer and registration data at the touch of a button

Personal support via live chat, email, or phoneExpert consultation throughout the entire contract term

Custom adaptation to your company's workflowsCustom adaptation to your company's workflows

* If you would like to use SMS appointment reminders, we will be happy to activate the feature for you. The price is only 0.09€ per SMS.

Learning coaching tools try now

Test all features for your coaching practice

Booking Form

Discounts & Vouchers

Coaching Management

Student & Parent Management

Invoicing

Automation

Payment Methods

Practice Organization

Book a demo

VIP Customer Service

Personal & Competent

Your account manager knows your processes and those
of hundreds of service providers and helps you automate your business from A to Z.

Straightforward setup & no technical prior knowledge required
Personal contact person who knows you & your business
Free support via chat, phone, or email

Features

Coaching tools
that work for you

Butlerapp features work behind the scenes so you can focus
on your work: your coachees.

Booking Form

Your clients will love you for this: 24/7 appointment booking & online payment.

Shopping cart - your clients book multiple sessions

Easy appointment selection in your practice design

Online & installment payments for parents

Automatic confirmation of coaching appointments

Discounts & Vouchers

Discounts for siblings & packages that convince parents.

Attract new students with trial discounts

Easy upselling for learning materials

Affiliate links for partnerships with schools

Digitized voucher sales for education

Booking Management

Run your coaching administration on autopilot.

Workshop participant lists at the touch of a button

Cancelling & rescheduling sessions made easy

Write parent updates once & reuse anytime

Automated processes for your office

Client Management

Your coachees perfectly informed, your records perfectly organized.

Quick search finds every student immediately

All info on parent & child at a glance

Email & SMS reminders with one click

Export & import master data in no time

Book new clients in no time

Invoicing

It works: save time and keep the tax office happy.

Automated invoicing for coachings

Invoice export & e-invoicing compatible

Effortless invoice correction for changes

Automated bank reconciliation for fee payments

Payment reminders & dunning with one click

Butlerapp makes
paying child's play

With Butlerapp and over 20 payment methods, your customers can pay however is most convenient for them.

Over
20 payment methods
for your customers

FAQ

Do you still have questions?

Feel free to look through our FAQ. If you cannot find your answer there, send us a message at service@butlerapp.de or call us at +49 30 311 99425.Contact us

What can I do with the demo version?

In the demo version, you can try out all the features of Butlerapp – from registration to payment. The demo version is free for 30 days. If you subsequently decide to choose Butlerapp, you can seamlessly continue working with it directly.

Tobias

Founder and Managing DirectorKontaktieren

Is Butlerapp compatible with my website?

Yes, Butlerapp is compatible with WordPress, Joomla, Jimdo, Wix, Typo3, and virtually all CMS systems. In addition, Butlerapp adapts to your website design, and your customers will not notice that they are booking via Butlerapp.

Irina

Head of Initial ConsultationKontaktieren

Does Butlerapp work for free events?

Yes, Butlerapp also supports free events. We would be happy to prepare an offer for you.

Michael

Head of Customer SupportKontaktieren

Do I need prior technical knowledge?

No, Butlerapp is very easy to use, and our support team is happy to help you with any questions regarding integrating the software into your website.

Diana

Senior Customer Support RepresentativeKontaktieren

Which payment methods does Butlerapp support?

Butlerapp supports over 20 payment options. These include credit card, PayPal, Klarna, Paysafecard, Giropay, Sofort, invoice payment, direct debit, debit card, and cash payment.

Katja

AccountantKontaktieren

Are there any additional costs?

There is a one-time setup fee at the beginning. With Butlerapp, you can notify your customers not only by email, but also via SMS. Should you wish to use this feature, a fee of only a few cents per SMS applies. Otherwise, there are no additional costs.

Katharina

Customer Support RepresentativeKontaktieren

How customizable is Butlerapp?

Our goal is to provide software tailored to your needs. For example, the booking form adapts to your website design, additional input fields can be added, and the text within it can be customized. Invoicing can be configured so that Butlerapp bills precisely according to your payment terms. All documents that you use in your business operations can be uploaded and then pre-filled with data stored in the system.

Korbinian

Online MarketingKontaktieren

How does Butlerapp integrate with my accounting?

Butlerapp can automatically transfer invoices to DATEV Online. Furthermore, invoices can be downloaded on a monthly basis with a single click.

Irina

Executive AssistantKontaktieren

More than200+Customers

Customer-oriented

Contact

Questions about
Butlerapp?

Do you still have questions? Feel free to write to us using the contact form or by email at service@butlerapp.de. You can also reach us by phone at +49 30 31 19 94 25.

28Happy employees

500+Satisfied customers

98%Recommend Butlerapp

Does trying it out beat theory for you?

See for yourself with our course, seminar, and booking system with your own eyes.

5.0-Star Rating

Learning Coaching Softwaredone right

Less Bureaucracy

More time for the learning success of your coachees

Bookable Coachings & Learning Workshops

Professional Management for Your Institute

Your Benefits

Why learning coacheslove us

Learning coaching tools try now

Booking Form

Multiple bookings possible

Online & installment payments (parents)

Design in your practice look

Auto-confirmation for parents

Flexible appointment selection

Terms of participation check

Wordpress Integration

Typo3 Integration

Joomla Integration

Workshop overview

Request student info

Installment payments for packages

Integration into coaching website

Custom coaching website

Wix Integration

Discounts & Vouchers

Sibling discounts

Upsell learning materials

Partner links for schools

Sell educational vouchers

Coaching Management

Participant lists for camps

Easily reschedule appointments

Save parent message templates

Send certificates and vouchers automatically

Student & Parent Management

Instant client search

Digital student file

One-click contact

Master data export

Book regular clients

Invoicing

Automated fee billing

Export for tax advisor

Fast invoice correction

Check incoming payments

One-click dunning process

Cancellations made easy

Payment receipt confirmation

Auto-reminders for open items

GoBD-compliant booking

DATEV interface

Lexoffice interface

Reverse Charge (B2B)

E-invoicing compatible

Automation

SMS to prevent no-shows

Dunning autopilot

Auto-payment reminders

Info before first lesson

Feedback after coaching

Automatic birthday greetings

Certificate dispatch

Send vouchers digitally

Automatic bank reconciliation

Holiday course waitlist

Payment Methods

SEPA Direct Debit

Visa

MasterCard

Advance Payment Bank Transfer

PayPal

Apple Pay

Twint

EPS Bank Transfer

Google Pay

Klarna

GiroPay

PaySafe

Practice Organization

Staff access

Learning Coaching Software
done right

Why learning coaches
love us

Coaching tools
that work for you

Butlerapp makes
paying child's play

Over
20 payment methods
for your customers

Our customers
speak for us

Data security
is our top priority