Geocaching software
done right

24/7 tour booking & upfront online payment
Upselling of GPS devices & catering
Manage bookings & groups in no time
E-invoicing compatible & fully automated

5.0-Star Rating

Group on a geocaching tour in the forest with a GPS device

⚡+150 new bookings

🔥

More Time for the Outdoors

Tour Management on Autopilot

Butlerapp takes care of the bureaucratic side of your geocaching tours. Whether team events, school classes, or private treasure hunters – your customers book their slots online, pay directly, and automatically receive all meeting point details. You save yourself the back-and-forth emails and have your head free to plan new caches and routes.

Geocaching Tours Without the Paperwork

Don't waste time coordinating GPS devices and guides. Butlerapp digitizes your appointment scheduling for scavenger hunts. Customers book tours directly online, while the system automatically reserves resources and prevents overbooking. No more manual confirmation emails and packing lists – focus entirely on the experience while the software handles the organization in the background.

Planning and coordination of geocaching events and GPS tours with participant lists and equipment management

Outdoor team building event with geocaching treasure hunt for companies and groups

Professional Processing for Corporate Clients

Teambuilding is a revenue driver. Butlerapp makes you business-ready: from group bookings to invoicing, everything runs digitally and is e-invoicing compatible. Request deposits against no-shows and appear professional with a booking system customized to your design. This builds trust with B2B clients and secures fast payments without manual follow-ups.

Your Outdoor Business Grows

Tour management
made easy

Organization of geocaching tours and GPS scavenger hunts for team events and outdoor group activities

Coordinate schedules & equipmentAutomatically prevent overbooking of GPS devices & guides.

Generate additional revenueLet customers add catering or premium equipment directly during booking.

Send info automaticallyMeeting points, coordinates & rules reach the customer via automated email.

Keep finances under controlAutomated invoices (incl. e-invoicing) and payment reconciliation.

Test geocaching tools

Try all software features for your tours

Tour booking

Discounts & Upselling

Event Organization

Participant Data

Billing

Automation

Payment Methods

Team & Legal

Book a demo

Features

Features
for your outdoor business

Butlerapp features work behind the scenes so you can
focus on what matters most: your geocaching tours.

Shopping cart - customers book multiple tickets

Tour Booking

Your customers love simplicity: 24/7 booking for your geocaching events.

Shopping cart - customers book multiple tickets

Easy tour booking in your custom design

Online payment secures your revenue

Automatic confirmation with start details

Attract corporate clients with group discounts

Discounts & Vouchers

Vouchers for adventurers, a bank statement that impresses.

Attract corporate clients with group discounts

Easy upselling for snacks & gear

Affiliate links for tourism partners

Automated voucher sales for gifts

Participant lists & checklists at the push of a button

Tour Management

Put your event organization on autopilot.

Participant lists & checklists at the push of a button

Cancel & rebook in case of bad weather

Use message templates for meeting points

Hundreds of automation options

Super search finds any booking instantly

Participant Data

Your customers perfectly informed, your guides perfectly organized.

Super search finds any booking instantly

All group details at a glance

Emails & SMS for schedule changes

Export & import for your planning

Book regular groups in no time

Billing

Save time and keep corporate clients happy.

Automated invoicing for events

Invoice export & DATEV interface

Invoice correction for participant changes

Automated bank transaction reconciliation

E-invoicing & payment reminders in one click

Butlerapp makes
paying child's play

With Butlerapp and over 20 payment methods, your customers can pay however is most convenient for them.

Over
20 payment methods
for your customers

Butlerapp supports credit card, PayPal, Klarna, Paysafecard, Giropay, Sofort, invoice payment, direct debit, debit card, and cash payment. Automatic bank reconciliation ensures that no transfer is ever lost.

Testimonials

Our customers
speak for us

What our customers say speaks to what Butlerapp can do for you too.

5.0-Star Rating

Certified & Encrypted

Data security
is our top priority

Certifications and security standards of Butlerapp

ISO 27001 CertifiedThe Butlerapp data center is ISO 27001 certified for particularly sensitive data.

SSL EncryptedButlerapp is end-to-end SSL encrypted for especially high data privacy.

GDPR-CompliantButlerapp complies with the European GDPR (General Data Protection Regulation).

GoBD-CompliantButlerapp’s accounting complies with the GoBD (Principles for the proper management and storage of books, records, and documents in electronic form).

Made for Germany

The Butlerapp all-in-one solution was developed based on experience from over 500 customers across Germany, Austria, and Switzerland. This ensures you comply with all local regulations and laws, allowing you to sit back and relax.

A price for you

Optimally tailored to your business

Small

Only have a few participants so far? Then this is the right fit for you!

49€ per month

Full range of features
Invoices up to 50.000€ per year
Monthly base fee + 3 % booking fee

Medium

Popular

Already have many participants? Then this model is ideal for you.

89€ per month

Full range of features
Invoices up to 500.000€ per year
Monthly base fee + 2 % booking fee

Large

Have a very large number of participants? We will find a price that suits you!

499€ per month

Full range of features
Customized offer tailored to your needs
VIP customer status

All features in comparison

Full range of features for everyone

Small

Medium

Large

Online booking on your websiteRegistration via your website fast, easy, and around the clock

Design in your corporate designBooking form and schedule tables in your company's corporate design, white-label solution

All popular payment methodsPayPal, credit card, Sofort transfer, Apple Pay, Giropay, bank transfer, etc.

Automated notifications via email or SMSAutomated sending of registration confirmations, invoices, appointment reminders, feedback messages, and newsletters*

Creation of certificates, participant lists, and morePersonalized certificates of attendance, vouchers, name badges, or participant lists in PDF format with one click

Management of multiple course typesSingle sessions and appointment series, individual and group courses, combined courses, appointments, etc.

Extensive setting options per courseParticipant limits, registration deadlines, add-on items, flexibly configurable participant data queries, and much more

Automatic updates of course informationReal-time updates of course information such as prices, dates, or available spots on your website

Customizable course overviewArchive for completed courses, flexibly configurable views, filters, and sorting by various criteria

Up-to-date customer databaseCustomer data, booking, message, and invoice history all in one place and always up to date

Invoicing with bank account reconciliationAutomated payment reconciliation, easy creation of correction and cancellation invoices

Management of discounts and upsellingDiscount codes, early bird discounts, flexible pricing based on participant numbers, upselling with add-on offers

Unlimited number of usersSeparate access and individual access rights for each user

Affiliate links and campaign trackingAffiliate links for your marketing campaigns and relevant statistics

Import and export of your data Export and import of your customer and registration data at the touch of a button

Personal support via live chat, email, or phoneExpert consultation throughout the entire contract term

Custom adaptation to your company's workflowsCustom adaptation to your company's workflows

* If you would like to use SMS appointment reminders, we will be happy to activate the feature for you. The price is only 0.09€ per SMS.