Coaching Software
done right

1:1 sessions & seminars bookable 24/7
Upselling for VIP coaching & additional modules
Participants & appointments automatically under control
E-invoicing compatible & digital accounting

5.0-Star Rating

Successful business coach digitally planning executive seminars and 1:1 sessions on a laptop

⚡+150 new bookings

🔥

Scale Coaching

More Focus on Your Coachees

Say goodbye to appointment ping-pong and manual invoice mailing. Butlerapp takes over the administration of your coaching appointments, group workshops, and seminars. Everything runs automatically from booking to e-invoicing, allowing you to focus entirely on your clients’ success.

From 1:1 Appointments to a Scalable Seminar System

Time is your most valuable resource. Butlerapp adapts to your model: clients book individual coaching sessions or tickets for seminars directly online. Whether a 1:1 session via Zoom or a multi-day workshop – the software covers it all. You do not need separate tools for appointments and group bookings. The system grows with your success, automates administration in the background, and ensures you always act professionally and efficiently.

Scaling from individual coaching to mastermind groups and executive seminars for business coaches

Automated invoicing for corporate clients and installment payments for high-ticket business coaching packages

Professional Handling for Corporate Clients

Offer business clients a seamless experience. With Butlerapp, you make high-ticket coaching packages accessible through installment payments and increase closed deals. Especially important in B2B: Accounting is digitized and e-invoicing compatible. Invoices are automatically generated and sent in compliance with the law. This saves hours of office work and provides a professional impression to your corporate clients’ accounting departments.

Your Benefits

Why Top Coaches
Choose Us

Professional structuring of business coaching, executive seminars, and mentoring programs to increase revenue

Professional Brand ImageYour booking module in your corporate design. Makes a professional impression on your website for B2B clients, HR departments, and corporate clients.

Flexible Installment PaymentsAllow clients to easily pay for high-ticket coaching packages in installments. Lower the barrier for your clients and increase your revenue.

Automated Coaching ManagementWhether Zoom call, seminar, or workshop: bookings, cancellations, participant lists, and waiting lists manage themselves.

Legally Compliant BillingGoBD-compliant and e-invoicing compatible. Perfect for accurate billing with corporate clients and DATEV export.

Coaching Tools to try out

Experience Butlerapp for your coaching business

Coaching Booking

Revenue Boosters

Session Management

Client Management

Billing & Finances

Your Virtual Assistant

Payment Methods

Admin & Security

Book a demo

Coaching Tools

Features
That Scale Your Business

Butlerapp features work behind the scenes so you can
focus on what matters most: your coachees & your business.

Shopping cart - clients book multiple modules

Booking Form

Your clients book sessions & seminars 24/7 on their own.

Shopping cart - clients book multiple modules

Professional booking in your branding

Installment payments for high-ticket offers

Automatic confirmation for appointments

Win corporate clients with corporate discounts

Discounts & Vouchers

Incentives for corporate clients & upselling made easy.

Win corporate clients with corporate discounts

Upselling of additional coaching sessions at checkout

Affiliate program for referrers

Sell coaching vouchers digitally

Participant lists for seminars at the push of a button

Booking Management

Your coaching back office on autopilot.

Participant lists for seminars at the push of a button

Cancel & rebook sessions without stress

Automated emails for session preparation

Time-saving automations for admins

Client Management

Keep track of coachees and corporate clients.

Find all client data instantly

Client booking history at a glance

Send info via SMS & email to groups

Data export for your CRM system

Book returning clients in a flash

Automatically send invoices to companies

Invoicing

B2B-compliant billing & e-invoicing compatible.

Automatically send invoices to companies

Export for your tax advisor (DATEV)

Correction invoices without headaches

Automatically verify incoming payments

Automate dunning for outstanding fees

Butlerapp makes
paying child's play

With Butlerapp and over 20 payment methods, your customers can pay however is most convenient for them.

Over
20 payment methods
for your customers

Butlerapp supports credit card, PayPal, Klarna, Paysafecard, Giropay, Sofort, invoice payment, direct debit, debit card, and cash payment. Automatic bank reconciliation ensures that no transfer is ever lost.

Testimonials

Our customers
speak for us

What our customers say speaks to what Butlerapp can do for you too.

5.0-Star Rating

Certified & Encrypted

Data security
is our top priority

Certifications and security standards of Butlerapp

ISO 27001 CertifiedThe Butlerapp data center is ISO 27001 certified for particularly sensitive data.

SSL EncryptedButlerapp is end-to-end SSL encrypted for especially high data privacy.

GDPR-CompliantButlerapp complies with the European GDPR (General Data Protection Regulation).

GoBD-CompliantButlerapp’s accounting complies with the GoBD (Principles for the proper management and storage of books, records, and documents in electronic form).

Made for Germany

The Butlerapp all-in-one solution was developed based on experience from over 500 customers across Germany, Austria, and Switzerland. This ensures you comply with all local regulations and laws, allowing you to sit back and relax.

A price for you

Optimally tailored to your business

Small

Only have a few participants so far? Then this is the right fit for you!

49€ per month

Full range of features
Invoices up to 50.000€ per year
Monthly base fee + 3 % booking fee

Medium

Popular

Already have many participants? Then this model is ideal for you.

89€ per month

Full range of features
Invoices up to 500.000€ per year
Monthly base fee + 2 % booking fee

Large

Have a very large number of participants? We will find a price that suits you!

499€ per month

Full range of features
Customized offer tailored to your needs
VIP customer status

All features in comparison

Full range of features for everyone

Small

Medium

Large

Online booking on your websiteRegistration via your website fast, easy, and around the clock

Design in your corporate designBooking form and schedule tables in your company's corporate design, white-label solution

All popular payment methodsPayPal, credit card, Sofort transfer, Apple Pay, Giropay, bank transfer, etc.

Automated notifications via email or SMSAutomated sending of registration confirmations, invoices, appointment reminders, feedback messages, and newsletters*

Creation of certificates, participant lists, and morePersonalized certificates of attendance, vouchers, name badges, or participant lists in PDF format with one click

Management of multiple course typesSingle sessions and appointment series, individual and group courses, combined courses, appointments, etc.

Extensive setting options per courseParticipant limits, registration deadlines, add-on items, flexibly configurable participant data queries, and much more

Automatic updates of course informationReal-time updates of course information such as prices, dates, or available spots on your website

Customizable course overviewArchive for completed courses, flexibly configurable views, filters, and sorting by various criteria

Up-to-date customer databaseCustomer data, booking, message, and invoice history all in one place and always up to date

Invoicing with bank account reconciliationAutomated payment reconciliation, easy creation of correction and cancellation invoices

Management of discounts and upsellingDiscount codes, early bird discounts, flexible pricing based on participant numbers, upselling with add-on offers

Unlimited number of usersSeparate access and individual access rights for each user

Affiliate links and campaign trackingAffiliate links for your marketing campaigns and relevant statistics

Import and export of your data Export and import of your customer and registration data at the touch of a button

Personal support via live chat, email, or phoneExpert consultation throughout the entire contract term

Custom adaptation to your company's workflowsCustom adaptation to your company's workflows

* If you would like to use SMS appointment reminders, we will be happy to activate the feature for you. The price is only 0.09€ per SMS.